Privacy Policy

Sharing a Smile a.s.b.l.

1. General Information
This privacy policy informs visitors of this website about the nature, scope, and purpose of the collection and processing of personal data in accordance with the EU General Data Protection Regulation (GDPR – Regulation (EU) 2016/679).

Responsible Entity (Data Controller):
Sharing a Smile a.s.b.l.

2. Data Collection on Our Website

We collect and process personal data only when necessary to provide our services or when you provide it voluntarily.

a) Newsletter Subscription (Mailchimp)

If you subscribe to our newsletter, your email address will be processed by Mailchimp, a service provided by Intuit Inc. (USA). Mailchimp stores your data on servers located in the United States. Mailchimp is certified under the EU-U.S. Data Privacy Framework and adheres to EU data protection standards.

By subscribing, you consent to the storage and processing of your email address for the purpose of receiving our newsletter. You can unsubscribe at any time using the link in the footer of any newsletter or by contacting us.

Mailchimp Privacy Policy:
https://www.intuit.com/privacy/statement/

b) Online Shop (WooCommerce)

When you purchase a product via our webshop, we process the following data to fulfill your order:

Name
Billing and shipping address
Email address
Payment details
IP address

You can order as a guest without creating a customer account. Your data is used exclusively for order processing, invoicing, and payment handling.

Payment via Stripe

Payments are processed through Stripe, a secure third-party payment provider. When completing a purchase, your personal data is securely transmitted to Stripe. Stripe is certified under the EU-U.S. Data Privacy Framework.

Stripe Privacy Policy:
https://stripe.com/privacy

We do not share your personal data with shipping providers or any other third-party logistics services.

c) Donations (GiveWP + Stripe)

Our website offers a way to donate via the GiveWP plugin, which also uses Stripe to securely process payments. When making a donation, the following personal data may be collected:

Name
Email address
Payment information

GiveWP does not store payment details directly. All payment data is securely transmitted to Stripe. Donation information is only used for processing your donation and, if requested, for issuing donation receipts. We do not use this data for marketing purposes unless you have explicitly consented.

3. Embedded Content

YouTube

We embed videos from YouTube (Google LLC) on our website. When playing these videos, your IP address and other data may be transferred to YouTube. YouTube may also place cookies on your device.

YouTube Privacy Policy:
https://policies.google.com/privacy

4. Social Media Links (Instagram & Facebook)
Our website includes links to our profiles on Instagram and Facebook. These are regular hyperlinks, not active plugins. When you click them, you will be redirected to the respective platform. Please refer to the social networks’ own privacy policies:

Facebook: https://www.facebook.com/policy.php
Instagram: https://privacycenter.instagram.com/policy

5. Your Rights under GDPR

As a user, you have the following rights under the GDPR:

Right to access your stored data
Right to rectification or deletion
Right to restrict or object to processing
Right to withdraw consent at any time
Right to file a complaint with the national supervisory authority (CNPD Luxembourg)

To exercise your rights, contact us at:
Email: [Insert email address]

CNPD Luxembourg: https://cnpd.public.lu

6. Data Retention
We only retain personal data for as long as necessary to fulfill the purposes stated in this privacy policy or as required by law.

7. Changes to This Privacy Policy
We reserve the right to modify this privacy policy at any time. Updates will be published on this page.

Last updated: 11.4.2025